Sweetwood Estates HOA

SWEETWOOD ESTATES ANNUAL HOA MEETING MINUTES- 3/18/19

MEETING CALLED TO ORDER AT – 7:06 P.M.

QUORUM: 24 homeowners in attendance and 35 proxies sent to Board.

                    59 homeowners represented of 124. Quorum set at 41.

               QUORUM MET FOR HOLDING MEETING.

MINUTES OF 2018 HOA MEETING

               Attendees presented with copy of these minutes upon signing

     in for meeting of 2019.

     Brett Barnette made a motion to accept the minutes as published.

     Debra Thornton seconded. The motion was passed.

TREASURER’S REPORT – MARTHA HEATON

      All attendees received a copy of the HOA’s Profit and Loss

     Budget Overview- January through December 2019.

      As of 12/31/2018 the ENDING BALANCE WAS $15,962.81.

     Motion to accept the 2019 budget was made by Debra Thornton,

      seconded by Brett Barnette. Accepted as published. 

      The newly elected Board of Directors will review our funds

    to determine the 2019 Association’s annual homeowners’

    fee.

    Membership was informed that Lot #2 was sold after being vacant

    for several years. State law allows the HOA to recoup only 2 years

    of the money owed us. We recouped a little more than $300.00.

    The property has been brought up to date and on the market.

PRESIDENT’S REPORT – DAVID HEATON

“The purpose of the board is to act for the community to live and

operate within the by-laws and Covenants and Restrictions to

maintain our home values and the benefits of living in a comfortable

neighborhood that we are proud of.”

The Board has been fully involved with two on-going problems.

The use and advantages of metal roofs have been an issue since the

last Annual Meeting-2018.

At one Board meeting, Norm and Brad Barnette, of 1633 Sweetwood

 Dr. informed the Board about their experience with metal roofs in

 Colorado, the Board studied manufacturer’s literature and voted to

accept metal roofs, providing they meet other ARC guidelines.

The property at 3072 Sweet Oak Dr. has been unoccupied since 2013.

The Board has been working with Code Enforcement toward a sale

of the property so it can be made livable and no longer a detriment

 to the neighborhood. ARC member, John Hengehold, will discuss

this further in his ARC Report.

WELCOMING COMMITTEE

David said the newly formed committee has a packet of information

to present to new owners.

He invited new candidates to join the Board.

YARD OF THE MONTH REPORT – MARY JO STRAH

All attendees received a report from the committee of Sherry LaRue,

Florence Warren and Mary Jo. She reported that over-all we as

homeowners are keeping our yards up nicely.

ARC COMMITTEE REPORT – JOHN HENGEHOLD

John reported that since his committee started to drive through

the neighborhood every month looking for non-compliance with

our HOA documents, they are seeing a good response.

Each non-complying property owner receives a letter asking

him/her to comply to the rules noted.

Attending the meeting were five owners that loudly and disruptively

voiced their displeasure that they had received letters. They think that

the Committee did not understand their reason or that the Committee

is being too restrictive. Debra Thornton, Marilyn Standing,

Rosemary Beck, Luisa Noble and Rob Leddin disrupted the

meeting for 45 minutes along with Brett Barnette thinking the

Board was using its “power” to make everyone comply to the

Association Rules and Regulations and By-Laws.

The Board members finally gained control of the meeting. The

attendees were told by Mary Jo Strah, HOA Secretary, to

please contact the Board at the time of the occurrence, and not

wait. Problems only grow without seeking to solve them.

After receiving 4-5 non-compliance letters and not resolving

the issue/ issues, fines may be assessed these properties.

An Enforcement Committee, made up of non-Board members,

will be formed if no other method helps solve the issues.

3072 PROPERTY REPORT

John informed the attendees that the Board members have been

attending all Melbourne Compliance Board meetings at City Hall

attempting to resolve Mrs. Loftin’s lack of rebuilding or selling her

property. The next meeting is on Wednesday, April 24, 2019

in City Hall, Strawbridge Avenue, at 6:00P.M. Three of her

immediate neighbors will attend the meeting. They reported

seeing mice and snakes, and now an odor is coming from the

home.

Mrs. Loftin has recently listed the property for $150,000.

NOMINATION AND ELECTION OF OFFICERS FOR

2019-2020

David Heaton, David Sowders, Martha Heaton,

Mary Jo Strah and John Hengehold

No volunteers to seek election from attendees.

The current Board was reelected.

ADJOURNMENT OF MEETING – 8:47 P.M.

Respectively submitted by

Mary Jo Strah, HOA Secretary