Sweetwood Estates HOA
SWEETWOOD ESTATES ANNUAL HOA MEETING MINUTES- 3/18/19
MEETING CALLED TO ORDER AT – 7:06 P.M.
QUORUM: 24 homeowners in attendance and 35 proxies sent to Board.
59 homeowners represented of 124. Quorum set at 41.
QUORUM MET FOR HOLDING MEETING.
MINUTES OF 2018 HOA MEETING
Attendees presented with copy of these minutes upon signing
in for meeting of 2019.
Brett Barnette made a motion to accept the minutes as published.
Debra Thornton seconded. The motion was passed.
TREASURER’S REPORT – MARTHA HEATON
All attendees received a copy of the HOA’s Profit and Loss
Budget Overview- January through December 2019.
As of 12/31/2018 the ENDING BALANCE WAS $15,962.81.
Motion to accept the 2019 budget was made by Debra Thornton,
seconded by Brett Barnette. Accepted as published.
The newly elected Board of Directors will review our funds
to determine the 2019 Association’s annual homeowners’
Membership was informed that Lot #2 was sold after being vacant
for several years. State law allows the HOA to recoup only 2 years
of the money owed us. We recouped a little more than $300.00.
The property has been brought up to date and on the market.
PRESIDENT’S REPORT – DAVID HEATON
“The purpose of the board is to act for the community to live and
operate within the by-laws and Covenants and Restrictions to
maintain our home values and the benefits of living in a comfortable
neighborhood that we are proud of.”
The Board has been fully involved with two on-going problems.
The use and advantages of metal roofs have been an issue since the
last Annual Meeting-2018.
At one Board meeting, Norm and Brad Barnette, of 1633 Sweetwood
Dr. informed the Board about their experience with metal roofs in
Colorado, the Board studied manufacturer’s literature and voted to
accept metal roofs, providing they meet other ARC guidelines.
The property at 3072 Sweet Oak Dr. has been unoccupied since 2013.
The Board has been working with Code Enforcement toward a sale
of the property so it can be made livable and no longer a detriment
to the neighborhood. ARC member, John Hengehold, will discuss
this further in his ARC Report.
David said the newly formed committee has a packet of information
to present to new owners.
He invited new candidates to join the Board.
YARD OF THE MONTH REPORT – MARY JO STRAH
All attendees received a report from the committee of Sherry LaRue,
Florence Warren and Mary Jo. She reported that over-all we as
homeowners are keeping our yards up nicely.
ARC COMMITTEE REPORT – JOHN HENGEHOLD
John reported that since his committee started to drive through
the neighborhood every month looking for non-compliance with
our HOA documents, they are seeing a good response.
Each non-complying property owner receives a letter asking
him/her to comply to the rules noted.
Attending the meeting were five owners that loudly and disruptively
voiced their displeasure that they had received letters. They think that
the Committee did not understand their reason or that the Committee
is being too restrictive. Debra Thornton, Marilyn Standing,
Rosemary Beck, Luisa Noble and Rob Leddin disrupted the
meeting for 45 minutes along with Brett Barnette thinking the
Board was using its “power” to make everyone comply to the
Association Rules and Regulations and By-Laws.
The Board members finally gained control of the meeting. The
attendees were told by Mary Jo Strah, HOA Secretary, to
please contact the Board at the time of the occurrence, and not
wait. Problems only grow without seeking to solve them.
After receiving 4-5 non-compliance letters and not resolving
the issue/ issues, fines may be assessed these properties.
An Enforcement Committee, made up of non-Board members,
will be formed if no other method helps solve the issues.
3072 PROPERTY REPORT
John informed the attendees that the Board members have been
attending all Melbourne Compliance Board meetings at City Hall
attempting to resolve Mrs. Loftin’s lack of rebuilding or selling her
property. The next meeting is on Wednesday, April 24, 2019
in City Hall, Strawbridge Avenue, at 6:00P.M. Three of her
immediate neighbors will attend the meeting. They reported
seeing mice and snakes, and now an odor is coming from the
Mrs. Loftin has recently listed the property for $150,000.
NOMINATION AND ELECTION OF OFFICERS FOR
David Heaton, David Sowders, Martha Heaton,
Mary Jo Strah and John Hengehold
No volunteers to seek election from attendees.
The current Board was reelected.
ADJOURNMENT OF MEETING – 8:47 P.M.
Respectively submitted by
Mary Jo Strah, HOA Secretary